Project Charter

Project Charter will serve as an internal document that captures high level planning information (scope, deliverables, assumptions, etc.) about the Project. Its purpose is to recognize the existence of the project and to begin the planning process required to accomplish the Project goals.

Purpose of Project Charter

(1) Define project infrastructure (2) Summarize details of project plan

(3) Define roles and responsibilities (4) Show explicit commitment to project

(5) Set out project control mechanisms

Establish the project Charter:

(1) Vision: Write a concise vision statement that summarizes the purpose and intent of the project and describes what the world will be like when the project is completed. The vision statement should reflect a balanced view that will satisfy the needs of diverse customers as well as those of the developing organization.

(2) Objectives: Describe the important business objectives of the product in a way that is quantitative and measurable. These could include revenue increase, cost savings, return on investment, or target release dates. Determine how success will be defined and measured on this project.

(3) Scope: In Scope is what the project will include to meet the requirements of the Project goals. Out of Scope excludes responsibilities, activities, deliverables or other areas that are not part of the Project.

(4) Deliverables: Provide a high level list of “what” needs to be done in order to reach the goals of the project.  Each deliverable should be sufficiently detailed so that the Project Team will understand what needs to be accomplished.

 (5) Risks: Summarize the major risks associated with project, such as marketplace competition, timing issues, user acceptance, implementation issues, or possible negative impacts on the business.

Benefits of creating a charter include:

(1) Giving authority to project teams to commence work with official documented approval.

(2) Allowing senior management to set boundaries for the project scope.

(3) Formalizing partnerships.

(4) Helping project teams identify and plan for risks, increasing the chance of project success.

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